What do the different rental inspection types entail?

What do the different rental inspection types entail?

The Rental Inspector supports more than just the initial inspection (Move-in) and the final inspection (Move-out). When you schedule a new rental inspection, you have several options to choose from, which we'll go over here:

Initialisation

This is a type of inspection without tenant(s). The purpose of an initialisation is to do a detailed recording of the property. Which you can then use as a basis for future inspections of this particular property (the first move-in, for example) but also for future inspections of other similar properties.

A real-life example:

There is a new building in the portfolio with 12 newly built flats, all very similar in terms of finishes and structure. 

William, an experienced Rental Inspector user, schedules an initialisation of 1 of the 12 flats. Since the newly built flat has not yet been rented out, he is able to record the property in great detail. He accurately records the finishes and materials of all rooms and elements.

William completes this inspection and synchronises his app with the Rental Manager.

A week and a half later, there is a new tenant for this flat. Not William but his colleague Claire has to do a preliminary inspection with the new tenant. She schedules the rental inspection but does not choose a checklist as a basis but bases her beginning inspection (move-in) on the initialisation William had done. By doing so, she saves a lot of time.

Another week later there is a new letting of another flat in the building. For this too, Claire schedules a new initial inspection (move-in). But as a basis, she does not choose one of the available checklists but again the initalisation of William.

An initialisation is not mandatory. You can also choose to start immediately with an initial inspection (entry). Because you can also base that on a checklist or another rental inspection.

Move-in

The initial inspection or entry is done when there is a new letting. You can base an initial Move-in on 3 different ways:

1. A checklist (when it is a new unit for which you do not have a finished inspection of a similar property)
2. Another rental inspection when there is already a rental inspection of a similar property (see also above in the Initialisation section)
3. Or you base yourself on the previous Move-Out (this is only possible if there is already a finished Move-Out for this property)

Check-up

A Check-up is an intermediate inspection. You can carry it out at any time between the Move-In and the Move-out inspection. You also make a report of this Checkup inspection.

You can make as many Check-up inspections as you deem necessary (e.g. every year).

Renovation

Like the Check-up, the Renovation inspection is also an interim inspection. Specifically, if something substantial is changed or renewed in the property during the letting. For example, the installation of a new boiler or the total renovation of the kitchen.

So with a Renovation Inspection, you actually update the data of the let in the interim. So that at the final Move-out inspection you base yourself on the new data. So for example, that you include the new boiler and not the old boiler in your final inspection/exit.

Pre-move-out

If you consider it desirable, you can do a pre-move-out inspection with the Rental Inspector. For example, 14 days before the end of the rental. During this inspection, you can include things like drill holes, an extractor that still needs to be cleaned, a wall to be repainted ... in your report and have the tenant sign it. This way, your next final inspection/exit will also go more smoothly and give your tenant the chance to put certain things right. 

Move-out

Of course, you do this rental inspection/site inspection at the end of the rental period. When the final inspection/outcome is based on the last inspection (initial inspection/intake or one of the interim inspections or the pre-inspection/pre-outcome), you can fully focus on identifying any rental damage.